DOT RAISE Transportation Grants: Compliance Requirements

Awardee must submit Federal Financial Reports (FFR) annually or as specified in grant agreement showing project expenditures, budget status, and financial progress.

Deadline: Due annually; specific deadline determined by grant agreement and OMB-required reporting systems

Source: Uniform Guidance 2 CFR 200, standard federal grant reporting requirement; referenced in comparable DOT programs

Awardee must report sub-awards of $30,000 or more to subrecipients via Federal Funding Accountability and Transparency Act (FFATA) system within 30 days of award.

Deadline: Within 30 days of each sub-award of $30,000 or more to a subrecipient

Source: FFATA requirements (31 U.S.C. 6101 et seq.), standard federal pass-through requirement

Awardee must provide documented evidence of project completion and delivery of all deliverables within the grant agreement period of performance; final project status and financial closeout report required.

Deadline: Due upon project completion and no later than end of period of performance; 90-day final closeout reporting window

Source: Standard DOT grant agreement requirement; referenced in comparable programs (SS4A NOFO Section D.8.i)

Pre-award costs incurred under advance construction or FTA Letter of No Prejudice prior to official award announcement cannot be charged to RAISE grant funds; only post-award costs directly necessary for efficient grant agreement performance are eligible.

Deadline: Determination made at time of award announcement; costs incurred before announcement are ineligible

Source: FY 2025 RAISE NOFO, pp. 1-2 (pre-award cost definition and exclusions)

All grant expenditures must comply with the cost principles in 2 CFR Part 200, Subpart E (Uniform Guidance cost allowability rules).

Deadline: Applies throughout the entire period of performance to all reimbursement requests

Source: Uniform Guidance 2 CFR 200, referenced in comparable DOT grant programs (SS4A, NOFO Section D)

All project procurement activities must comply with 2 CFR 200.317-200.326 (Uniform Guidance procurement standards), including competitive bidding, documentation, and vendor accountability.

Deadline: Applies to all procurement actions; competitive process must be documented before purchase commitment

Source: 2 CFR 200.317-326; standard federal grant procurement requirement

All construction work funded by RAISE grants must comply with federal prevailing wage requirements (Davis-Bacon Act for highway projects under 23 U.S.C., or FTA prevailing wage rules for transit).

Deadline: Prevailing wage rates apply to all eligible construction labor; compliance monitored throughout construction phase

Source: 40 U.S.C. 3141-3167 (Davis-Bacon Act); standard DOT grant requirement for surface transportation construction

Projects must comply with National Environmental Policy Act (NEPA) requirements; awardee must provide documented evidence of NEPA compliance (EA, EIS, or categorical exclusion) prior to final approval of project.

Deadline: NEPA clearance required before project implementation; documented evidence must be provided to DOT

Source: 42 U.S.C. 4321 et seq. (NEPA); standard DOT grant requirement referenced in NOFOs

Awardees must maintain all financial records, supporting documentation, and project files in accessible format; records must be retained for minimum 3 years after final expenditure report per 2 CFR 200.334 (Uniform Guidance).

Deadline: Three-year retention period begins after submission of final financial report; applies across all grant lifecycle

Source: 2 CFR 200.334 (records retention); standard federal grant requirement

Awardee must maintain and report its registration and UEI (Unique Entity Identifier) in System for Award Management (SAM.gov) throughout grant period; must update and revalidate annually.

Deadline: SAM registration must be active at time of award and revalidated at least annually; any changes must be reported to DOT

Source: Federal Acquisition Regulation (FAR) and Uniform Guidance 2 CFR 200; standard federal award requirement