EPA Brownfields Assessment Grant: Compliance Requirements

Recipients must submit All Appropriate Inquiries (AAI) reports to EPA Project Officers with a completed Reporting Requirements Checklist (provided by EPA) as required deliverables under the assessment cooperative agreement.

Deadline: As each site assessment is completed and submitted as a deliverable

Source: EPA Programmatic Requirements for Brownfield Grants; 40 CFR Part 312; 5 U.S.C. § 301

Recipients must submit quarterly progress reports within 30 days of each quarter end (reporting periods vary by region) and closeout reports no later than 120 days after the end of the cooperative agreement period of performance.

Deadline: 30 days after each quarter end; final closeout 120 days after agreement end

Source: EPA New England Grantee Forms & Reporting; Standard EPA Grant Reporting Requirements

Recipients must provide post-grant information to EPA on leveraged resources (non-EPA funds) obtained as a result of EPA-funded activities, which EPA may request well after the period of performance has ended.

Deadline: EPA may request this information at any time, including after grant period ends

Source: EPA Programmatic Requirements; Government Performance and Results Act (GPRA)

For Assessment Grants, recipients must demonstrate sufficient progress by drawing down and obligating at least 35% of awarded funds to eligible activities by 18 months from the date of award.

Deadline: 18 months from award date

Source: EPA Programmatic Requirements for Brownfield Grants; FY26 Assessment Grant Guidelines (EPA-I-OLEM-OBLR-25-05 and 25-07)

Recipients must assess a minimum of 10 brownfield sites; additional sites may be selected throughout the period of performance if they meet site eligibility criteria.

Deadline: By end of grant period of performance

Source: FY26 Guidelines for Brownfield Assessment Grants (EPA-I-OLEM-OBLR-25-05 and 25-07)

Recipients must comply with federal competitive procurement requirements (2 CFR 200 Subpart D) for all contractors and subrecipients. If a contractor was selected prior to application submission, recipients must disclose this and the procurement procedures followed.

Deadline: Disclosure required in application; ongoing compliance for all contractor selections

Source: FY26 Guidelines Section 4.D; 2 CFR 200.317-200.327

Recipients must consult with EPA prior to conducting any on-site activity (invasive sampling, cleanup) that may affect historic properties or threatened/endangered species to ensure compliance with National Historic Preservation Act § 106 and Endangered Species Act § 7(a)(2).

Deadline: Before any on-site invasive work begins

Source: EPA Programmatic Requirements for Brownfield Grants; NHPA § 106; ESA § 7(a)(2)

Recipients must protect all nearby populations, including sensitive populations in the target community, from contaminants during assessment and cleanup work by implementing procedures to mitigate potential exposure.

Deadline: Throughout all grant-funded on-site activities

Source: EPA Programmatic Requirements for Brownfield Grants

Recipients must submit a Quality Assurance Project Plan (QAPP) to EPA for approval prior to collecting any environmental samples as part of assessment or cleanup work.

Deadline: Prior to commencement of any environmental sampling activities

Source: EPA Programmatic Requirements; 2 CFR § 1500.11

Recipients must enter accomplishment data into the ACRES (Assessment, Cleanup and Redevelopment Exchange System) database as soon as accomplishments occur, documenting assessed properties and cleanup completion using the Property Profile Form.

Deadline: As soon as each accomplishment occurs; ongoing throughout grant period

Source: EPA Grant Recipient Reporting; ACRES 6.0 System Requirements