EPA Brownfields Revolving Loan Fund: Compliance Requirements

RLF awardees must submit quarterly reports 30 days after each reporting period ends. Reports are entered into EPA's ACRES (Assessment, Cleanup and Redevelopment Exchange System) database.

Deadline: 30 days after quarter end

Source: EPA Grantee Forms & Reporting for Brownfields and Land Revitalization (New England region); 14 CFR 200 (anticipated)

Awardees must submit closeout reports no later than 120 days after the end of the cooperative agreement period of performance, including final technical reports summarizing all grant activities.

Deadline: within 120 days of agreement end date

Source: EPA Grantee Forms & Reporting for Brownfields (New England region); 14-12, 14-13

Recipients commit to compliance with certain reporting requirements even after the RLF Grant is formally closed, operating under continuing post-closeout cooperative agreement terms.

Deadline: ongoing after grant closeout

Source: EPA Brownfields RLF Grants page; 1-4, 1-8, 11-5, 20-3

Recipients must report Minority-Owned Business Enterprises (MBE) and Women-Owned Business Enterprises (WBE) participation 30 days after each reporting period ends using EPA Form 5700-52A.

Deadline: 30 days after quarter end

Source: EPA Grantee Forms & Reporting for Brownfields (New England region); 14-3, 14-8, 14-10

At least 50% of awarded EPA RLF funds and associated cost share must be used for loans to cleanup eligible brownfield sites; the remaining funds may be used for eligible programmatic costs.

Deadline: by end of cooperative agreement period

Source: EPA Brownfields RLF FAQs (June 30, 2025); 5-2

Recipients must commit to properly manage program income generated by the RLF program in perpetuity, unless they formally terminate the agreement and return all program income to EPA.

Deadline: continuously throughout life of agreement and post-closeout

Source: EPA Brownfields RLF Grants main page; 1-9, 11-7, 20-6

Recipients must submit proposed procurements for EPA review in advance, in accordance with 2 CFR § 200.325, including requests for proposals, invitations for bids, and scopes of work.

Deadline: prior to solicitation issuance

Source: FY25 RLF NOFO (EPA); 19-5, 19-16

If environmental samples are collected during any brownfields activity, recipients must submit a Quality Assurance Project Plan (QAPP) to EPA for approval prior to sample collection, per 2 CFR § 1500.11.

Deadline: prior to collection of environmental samples

Source: EPA Programmatic Requirements for Brownfield Grants; 18-16, 18-17

RLF recipients must demonstrate sufficient progress 2 years from award date by making at least one loan/subgrant, or by hiring key personnel, establishing and advertising the RLF, and developing potential loans/subgrants.

Deadline: by 2-year anniversary of award

Source: EPA Programmatic Requirements for Brownfield Grants; 18-10 to 18-14