Question 1

Reporting: what does Historic Preservation Fund Grants require?

Accepted Answer

Submit interim reports every six months (unless modified in grant agreement) documenting project progress, accompanied by SF-425 Federal Financial Report and ASAP payment system drawdown history. Deadline: Every six months from award start unless grant agreement specifies otherwise. Disallowed-cost risk: Failure to report can result in grant suspension and ineligibility for future awards; unexplained costs may be disallowed.

Question 2

Environmental: what does Historic Preservation Fund Grants require?

Accepted Answer

Obtain completion of Section 106 review and compliance determination from NPS prior to beginning any grant-assisted work on the project. Deadline: Must be complete before project work begins. Disallowed-cost risk: Work performed prior to Section 106 approval results in disallowed costs and mandatory project suspension; grant clawback possible.

Question 3

Ongoing Eligibility: what does Historic Preservation Fund Grants require?

Accepted Answer

Ensure all preservation work, treatments, or designs conform to the Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation. Deadline: Applies throughout project execution and submitted for approval before work proceeds. Disallowed-cost risk: Non-conforming work is ineligible; all costs for substandard preservation treatments may be disallowed and must be corrected at awardee expense.

Question 4

Financial & Cost Eligibility: what does Historic Preservation Fund Grants require?

Accepted Answer

Complete and submit all final reporting within 120 days after the grant end date; no new costs may be incurred after the stated end date in the Notice of Award. Deadline: Final report due within 120 days of grant end date; no cost incurrence after stated end date. Disallowed-cost risk: Costs incurred after grant end date are non-allowable and will be disallowed; late final reports may trigger grant closeout delays and financial penalties.

Question 5

Recordkeeping: what does Historic Preservation Fund Grants require?

Accepted Answer

Maintain and submit SF-428 Tangible Personal Property Report if any equipment is purchased with grant funds, attached to interim and final reports. Deadline: If equipment purchased, report with each interim and final report submission. Disallowed-cost risk: Failure to track/report equipment can result in questioned costs and audit findings; improper use of equipment constitutes cost disallowance.

Question 6

Procurement & Vendor Rules: what does Historic Preservation Fund Grants require?

Accepted Answer

Obtain competitive bids for professional services (consulting, architectural, engineering) when required by grant agreement; vendor qualifications must be submitted to NPS grant manager for approval prior to commencing work. Deadline: Submit vendor qualifications before work begins; maintain procurement documentation throughout grant period. Disallowed-cost risk: Non-competitive or unapproved procurements result in disallowed costs; work performed by unqualified vendors is ineligible.

Question 7

Reporting: what does Historic Preservation Fund Grants require?

Accepted Answer

Submit all required draft work products (architectural plans, specifications, documentation per grant scope) to NPS grant manager for review and written approval before proceeding to next project phase. Deadline: Submit drafts when ready; do not wait until interim report deadline; approval required before execution. Disallowed-cost risk: Work executed without prior NPS approval is ineligible; costs for non-approved work or revisions are disallowed.

Question 8

Recordkeeping: what does Historic Preservation Fund Grants require?

Accepted Answer

Maintain and submit final property documentation including National Register nominations, easements, covenants, or preservation agreements per grant scope. Deadline: Submitted with final report as specified in grant agreement. Disallowed-cost risk: Failure to execute and submit required legal/administrative documents results in project incompleteness and cost disallowance for related work.

Historic Preservation Fund Grants: Compliance Requirements

⚠ Common Disallowed-Cost Pitfalls

Reporting

Financial & Cost Eligibility

Procurement & Vendor Rules

Environmental

Recordkeeping

Ongoing Eligibility

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