MSHDA Rental Rehabilitation Program: Compliance Requirements

Financial Status Reports (FSRs) are required for all draw requests on a reimbursement basis; work must be completed, invoiced, and both grantee and property owner sign-off secured before reimbursement.

Deadline: With each draw request; activity must be fully completed in IGX before FSR can be approved

Source: MI Neighborhood Policy and Compliance Handbook §6-12, 6-16

Grant expenditure must be completed within 24 months from the grant start date with no time extensions allowed; funds must be expended within 180 days if advanced.

Deadline: 24 months from grant start date for full expenditure; 180 days for advanced funds

Source: MI Neighborhood 3.0 Policy and Compliance Handbook §10-2, 10-29

Funds may not be used to finance rehabilitation items not included within program guidelines, budget, or pre-approved by MSHDA; failure to secure written pre-approvals results in non-compliance and funding denial.

Deadline: Prior written approval required before incurring non-budgeted costs

Source: MI Neighborhood Policy and Compliance Handbook §6-1, 23-9

Ten percent (10%) of total award amount will be withheld and not reimbursed until final FSR submission and all completion/reporting documentation is provided.

Deadline: At project closeout upon submission of final Financial Status Report

Source: MI Neighborhood Program Overview §28-4

All contractors and subcontractors must be validated as not debarred on sam.gov; main organization must be registered in sam.gov with valid UEI numbers.

Deadline: Prior to contractor engagement and maintained throughout project

Source: MI Neighborhood Policy and Compliance Handbook §6-3

Asbestos-containing materials disturbed during rehabilitation must be subject to testing and abatement protocol per OSHA regulations 29 CFR 1910.1001 and 1926.1101 for worker and occupant safety.

Deadline: Prior to disturbing materials during construction

Source: MI Neighborhood Policy and Compliance Handbook §10-10, 23-16

All grant-related documents including agreements, payment requests, progress reports, and monitoring reports must be retained for three years following issuance of closeout letter.

Deadline: Three years post-closeout

Source: MSHDA Neighborhood Enhancement Program Guidelines §26-3

Property owners or immediate family members cannot live in NDD-assisted rental units for five years after the MSHDA regulatory agreement date.

Deadline: Five years from regulatory agreement date

Source: Mixed-Use Building Program Guidelines §12-5