Ohio Community Development Block Grant: Compliance Requirements

Submit regular progress reports (monthly or quarterly basis as specified in grant agreement) documenting actual accomplishments, obligations, and spending patterns to the state grantee.

Deadline: Within 30 days of each reporting period end (specific frequency set in subrecipient agreement)

Source: 24 CFR 570.506; HUD Playing by the Rules Chapter 5; HUD Subrecipient Agreement Template

Use CDBG funds only for eligible activities meeting one of three national objectives: benefit low- and moderate-income persons, aid elimination of slums/blight, or address urgent community development needs.

Deadline: Applicable to every expenditure and activity throughout grant period

Source: 24 CFR 570.208; 24 CFR 570.201

Establish fiscal controls ensuring funds are used only for reasonable and necessary costs in compliance with all statutory and regulatory provisions, and not for general government operating expenses.

Deadline: Throughout entire grant performance period

Source: 24 CFR 570.489(d)

Conduct competitive procurement and maintain documentation of contractor solicitation and selection process in compliance with 2 CFR 200 Subpart D (Uniform Guidance) and applicable state procurement laws.

Deadline: Required for all contracts; documentation must be maintained throughout grant period

Source: 2 CFR 200.317-326; HUD Playing by the Rules Chapter 5

Comply with HUD Section 3 requirements (24 CFR 135) by providing employment and training opportunities to low-income persons and contracting opportunities to Section 3 businesses to the greatest extent feasible.

Deadline: Applicable to all projects subject to Section 3; must be documented throughout project execution

Source: 24 CFR 135; HUD Section 3 regulations

Complete environmental review in accordance with 24 CFR Part 58 and obtain Release of Funds/Environmental Clearance before project commencement.

Deadline: Must be completed and approved before project starts; failure to clear delays grant drawdown

Source: 24 CFR Part 58; CDBG-DR Guidelines

Maintain case files for each activity with documentation sufficient to establish the national objective being met, income eligibility, contractor selection, and contract/payment records per 24 CFR 570.208-570.490.

Deadline: Maintain throughout grant period and retain for greater of 3 years from closeout or as required by other applicable laws

Source: 24 CFR 570.490(a)(1); HUD Playing by the Rules Handbook Chapter 5

Maintain records documenting compliance with property acquisition, displacement, relocation, and re-use restrictions per 24 CFR 570.503(b)(7) for any real property acquired or improved with CDBG funds.

Deadline: Maintain throughout period of ownership/use and per standard record retention (3 years post-closeout)

Source: 24 CFR 570.503(b)(7); Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970