Ohio Housing Development Assistance Program: Compliance Requirements

All HDAP recipients must complete and submit a Final Performance Report documenting project completion and compliance with funding agreement terms.

Deadline: Deadline noted in funding agreement; for tax credit projects, submit with 8609 request if completed early

Source: OHFA Project Administration page; HDGF Guidelines; QAP pages

Submit OHFA Quarterly Construction Monitoring Form on a quarterly basis beginning the first reporting period following OHFA Board approval through 100% construction completion.

Deadline: Due January 1, April 1, July 1, and October 1 of each year until project placed in service

Source: OHFA Project Administration page; 2026 HDGF Guidelines

Maintain detailed project budget per Funding Agreement and ensure all HDAP funds requested match activities listed in Funding Agreement Attachment A (HDAP Program Budget). Draws must be for completed, paid work.

Deadline: Budget reconciliation required with each draw request and Final Performance Report

Source: Guide to Requesting HDAP Funds; Project Administration

All HDAP fund draw requests must be submitted using OHFA Request for Payment form with appropriate supporting documentation including executed AIA construction certificates, notarized AIA G702/703 forms, and most recent Mortgagee's Title Insurance Endorsement.

Deadline: OHFA processes complete claims within five business days of receipt; delays trigger reimbursement delays

Source: Guide to Requesting HDAP Funds (OHFA); Project Administration page

Projects funded with HOME or NHTF dollars must submit Notice of Contract Award (NOCA) and Semi-Annual Labor Standards Enforcement Report (SALSER) to document prevailing wage compliance.

Deadline: NOCA must be submitted with first draw request; SALSER completed annually

Source: OHFA Project Administration page (HOME/NHTF Labor Requirements); HDGF page

For HOME-assisted units (12 or more units), comply with federal Davis-Bacon wage rates and document prevailing wage compliance. For OHTF/NHTF funding, comply with applicable Ohio prevailing wage law.

Deadline: Prevailing wage rates must be paid on all covered work throughout construction; documented in contractor payroll records

Source: Project Administration page; Ohio Revised Code Chapters 176.05 and 4115

Starting with 2021 HOME and NHTF awards, document and report Section 3 compliance, including total hours, Section 3 hours, targeted hours for all contractor employees, contractor Section 3 business status, and efforts to meet benchmark goals.

Deadline: Monthly documentation required during construction; submissions attached to Quarterly Construction Monitoring Form

Source: Project Administration page (Section 3 Requirements); HDGF page

Projects receiving HOME or federal funds must comply with environmental review requirements, including preparation of Finding of No Significant Impact (FONSI) or Environmental Assessment (EA) with public notice and comment period.

Deadline: Environmental review must be completed and funds released before construction begins

Source: OHFA Public Forums/Environmental Review page; 24 CFR Part 58

Maintain detailed construction records including AIA G702/703 Certificates of Payment, Schedule of Values, notarized contractor documentation, and lien waivers. Construction progress must be evidenced by completed AIA forms with notary.

Deadline: Records must be current and available for each draw request submission

Source: Guide to Requesting HDAP Funds; Project Administration monitoring policy

Notify OHFA of any changes to owners, management companies, or general partners within established timeframes. Annual partner recertification and e-signature authorization renewal required if using electronic signatures.

Deadline: Notification required within 30 days of change; annual recertification if using e-signatures

Source: QAP Requirements page; Compliance Policies page